Universal Maintenance – Administrative Assistant

Universal Maintenance seeks a full-time Administrative Assistant. The ideal candidate must be reliable, professional, and highly organized. We are looking for a candidate who has a willingness to take on new tasks and learn software platforms required for the position.  A successful Administrative Assistant is someone who is attentive, highly organized, works well with a variety of personalities including field personnel, communicating in Spanish as needed. You enjoy pivoting between handling administrative functions and Human Resources/Employee Relations functions.

Qualifications:

• Bi-lingual English & Spanish (required)

• Excellent project management skills

• Ability to handle high-volume work/multi-task

• Prior Administrative/HR Experience

• Computer knowledge and experience using MS Word, Excel and Google platforms

• Expert organizational and follow through skills

• Excellent oral and written communication skills

• Able to work independently, self-motivated

• Display willingness to accept assignments and meet due dates

• Accuracy and attention to detail in work is essential

Essential Duties and Responsibilities:

• Assisting with day-to-day operations of the HR functions and duties

• Assisting HR with the process of recruitment, including sourcing and vetting candidates, assisting with initial screenings and interviews, issuing employment contracts and job postings

• Assist with new employee orientation, on-boarding, and training programs

• Coordinate/Maintain Records for HR projects (meetings, training, benefit enrollment, etc)

• Track and follow through with all injuries/accidents and maintain compliance

• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc)

• Handle employee requests regarding human resources issues, rules, regulations, complaints, and grievance procedures

• Organize, compile, update company personnel records and documentation

• Weekly data entry to assists with payroll/employee timekeeping

• Manage employee timekeeping reports for biweekly payroll

• Assist in explaining, providing, and processing information on employee benefits, programs, and education

• Supporting internal and external inquiries and requests related to the HR department

• Compiling and maintaining paper, digital, and electronic employee records, including leaves

• Supporting HR-related training programs, workshops, and seminars

• Entering employee data into computer database

• Perform related duties as assigned by supervisor

• Maintain compliance with all company policies and procedures

This is a Monday through Friday in-person position with strict hours of 8:00am - 5:00pm

Education and Experience:

• High School Diploma

• Administrative experience:  2 years (Required)

• HR related experience:  2 years (Preferred)

• Bilingual Spanish written and spoken (Required)

Job Type:

• Full Time

Benefits:

• Health Insurance

• IRA

• Dental Insurance

• Vision Insurance

• Flexible Spending Account

• Paid Vacation

If interested in the position, please submit a resume, cover letter and your salary requirements to cheri@universalmaintenance.com

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